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The Planning Sheet

Time Management Guide Part 19

Here is a brief overview of the different steps involved in planning.

The six steps in planning are:

    1. Set objectives

    2. Assess your present situation

    3. Survey your alternatives

    4. Decide on the course of action

    5. Provide for control

    6. Implement the plan

A plan should always be TIME BOUND. As the project moves along, the plan should be flexible in the sense that it should incorporate any changes that might prove necessary once the project is put into action.

Planning the work in your office

Even tasks that are done on an everyday basis can be improved if there is a good plan.

Everywhere there is scope for improvement, better methods that are yet to be implemented and problems that have to be solved. And for all this you need proper planning.

Letís take a look at the different steps involved in planning for a week. The best way to plan the work for a week is by creating a planning sheet.

The following steps will help you in creating a planning sheet:

  • Take a fairly big sheet of paper and divide it into the number of working days in your office.

  • The column for each day should further be divided in to the morning and afternoon sessions.

  • Divide the job to be done and assign each part to a specific person.

  • Decide on which part of the task is to be done on each day and at which part of the day.

  • Put a cross mark followed by the personís initials on that section of the day on which you propose to do that part of the job.

  • At the end of the day, if the job is done put a circle round the cross.

  • If the job is not done, carry over the cross and add it to the next day.

In this way, at the end of the week, you can find out how much of the work was done each day and subsequent plans can be made for the following weeks.

In this way you can plan for a week or a month, depending on your requirement.

Your plan should be realistic. In order to finish the task at the earliest possible date, there is no sense in chalking out a schedule which would mean that you will have to break your back in order to meet the deadline.

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